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Job Information

Bank of America Administrative Assistant III in Charlotte, North Carolina

Administrative Assistant III

Charlotte, North Carolina

Job Description:

At Bank of America, each day brings innovation and opportunity. We are dedicated to turning technology advances into treasury solutions for our clients globally - across all segments and industries. We are looking for highly motivated, self-starters who can advocate for our clients in providing liquidity management, payments and receipts, trade and supply chain finance, FX and commercial card services, by complementing high tech with a personalized touch. Challenge the status quo and influence peers with diverse points of view. Forward thinkers with ability to see what's next in treasury management. The future of treasury management is here at Bank of America. Powered by people. Driven by Technology.

• Support several Charlotte-based Directors/Managing Directors and provide indirect support for their direct reports

• Communicate and interact with all levels of the Bank of America including senior executives across other business lines and support partners

• May be involved in high-level client contact and exposure to sensitive information, and must use considerable tact, diplomacy and Judgment.

• Manage multiple objectives, projects or activities all at once

• Perform diverse, advanced and confidential administrative support functions including composing, signing and releasing routine but somewhat complex correspondence

• Proactively manage executive calendar, key deadlines, delivery commitments, routines

• Coordinate schedule for executive to maximize time and create efficiencies; proactively anticipate issues/challenges

• Phone coverage, travel scheduling for both domestic and international travel and expense processing, invoice processing where needed

• Assist in organizing and executing All Hands/Staff Meetings

• Maintain email distribution groups / Update orientation slides and org chart monthly

• Assists with on-boarding of employees and contractors as well as coordinating employee events

Inclusive and Inspiring: Seeking motivating team players who value collaboration, celebrating shared success and who actively seek and appreciate diverse thoughts and backgrounds

Authentic and Passionate: Seeking highly engaged teammates whose intensity and intentions align and are enthusiastic about the work we are doing for our clients and in our communities

Innovative and Curious: Seeking teammates with out-of-the box ideas and solutions, who embrace change with a future-forward mindset, and are looking to challenge the status quo

Confident and Agile: Seeking strong communicators who value giving and receiving feedback, easily build relationships, and who are quick thinking, flexible, and always learning and sharing knowledge

Required Skills

• 3-5 years of experience providing administrative support at the senior management level

• Significant time management, multi-tasking and prioritization skills

• Highly organized with strong attention to detail

• Ability to work effectively under pressure and time constraints

• Strong written and verbal communication skills, ability to interface with Senior Executives

• Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint, OneNote, Visio)

• Knowledge of Bank of America systems including: Workday, Concur, Ariba, TechDirect, Flagscape, ACR, ARM, etc.

• Concur or similar experience processing travel and expenses

Desired Skills

Bachelor’s degree preferred

Job Band:

H7

Shift:

1st shift (United States of America)

Hours Per Week:

40

Weekly Schedule:

Referral Bonus Amount:

0

Job Description:

At Bank of America, each day brings innovation and opportunity. We are dedicated to turning technology advances into treasury solutions for our clients globally - across all segments and industries. We are looking for highly motivated, self-starters who can advocate for our clients in providing liquidity management, payments and receipts, trade and supply chain finance, FX and commercial card services, by complementing high tech with a personalized touch. Challenge the status quo and influence peers with diverse points of view. Forward thinkers with ability to see what's next in treasury management. The future of treasury management is here at Bank of America. Powered by people. Driven by Technology.

• Support several Charlotte-based Directors/Managing Directors and provide indirect support for their direct reports

• Communicate and interact with all levels of the Bank of America including senior executives across other business lines and support partners

• May be involved in high-level client contact and exposure to sensitive information, and must use considerable tact, diplomacy and Judgment.

• Manage multiple objectives, projects or activities all at once

• Perform diverse, advanced and confidential administrative support functions including composing, signing and releasing routine but somewhat complex correspondence

• Proactively manage executive calendar, key deadlines, delivery commitments, routines

• Coordinate schedule for executive to maximize time and create efficiencies; proactively anticipate issues/challenges

• Phone coverage, travel scheduling for both domestic and international travel and expense processing, invoice processing where needed

• Assist in organizing and executing All Hands/Staff Meetings

• Maintain email distribution groups / Update orientation slides and org chart monthly

• Assists with on-boarding of employees and contractors as well as coordinating employee events

Inclusive and Inspiring: Seeking motivating team players who value collaboration, celebrating shared success and who actively seek and appreciate diverse thoughts and backgrounds

Authentic and Passionate: Seeking highly engaged teammates whose intensity and intentions align and are enthusiastic about the work we are doing for our clients and in our communities

Innovative and Curious: Seeking teammates with out-of-the box ideas and solutions, who embrace change with a future-forward mindset, and are looking to challenge the status quo

Confident and Agile: Seeking strong communicators who value giving and receiving feedback, easily build relationships, and who are quick thinking, flexible, and always learning and sharing knowledge

Required Skills

• 3-5 years of experience providing administrative support at the senior management level

• Significant time management, multi-tasking and prioritization skills

• Highly organized with strong attention to detail

• Ability to work effectively under pressure and time constraints

• Strong written and verbal communication skills, ability to interface with Senior Executives

• Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint, OneNote, Visio)

• Knowledge of Bank of America systems including: Workday, Concur, Ariba, TechDirect, Flagscape, ACR, ARM, etc.

• Concur or similar experience processing travel and expenses

Desired Skills

Bachelor’s degree preferred

Shift:

1st shift (United States of America)

Hours Per Week:

40

Learn more about this role

Full time

JR-21066257

Band: H7

Manages People: No

Travel: No

Manager:

Talent Acquisition Contact:

Sandy Cojocaru

Referral Bonus:

0

Bank of America and its affiliates consider for employment and hire qualified candidates without regard to race, religious creed, religion, color, sex, sexual orientation, genetic information, gender, gender identity, gender expression, age, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law, and as such affirms in policy and practice to support and promote the concept of equal employment opportunity and affirmative action, in accordance with all applicable federal, state, provincial and municipal laws. The company also prohibits discrimination on other bases such as medical condition, marital status or any other factor that is irrelevant to the performance of our teammates.

To view the "EEO is the Law" poster, CLICK HERE (https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf) .

To view the "EEO is the Law" Supplement, CLICK HERE (https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf) .

Bank of America aims to create a workplace free from the dangers and resulting consequences of illegal and illicit drug use and alcohol abuse. Our Drug-Free Workplace and Alcohol Policy (“Policy”) establishes requirements to prevent the presence or use of illegal or illicit drugs or unauthorized alcohol on Bank of America premises and to provide a safe work environment.

To view Bank of America’s Drug-free workplace and alcohol policy, CLICK HERE .

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