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Job Information

RR Donnelley Invoicing Specialist in De Pere, Wisconsin

Invoicing Specialist



Accounting & Finance

De Pere, WI

ID:

46563

Full-Time/Regular

Position Summary

Compile records of charges for printing services rendered. Coordinate with Customers Service and Manufacturing to obtain information related to customer account and orders. Calculate and record amount of these services and goods, and prepares invoices to be sent to customers. Act as a team in training and answering questions about the billing function. May review and escalate extraordinary credits to customer accounts.

Responsibilities

  • Coordinate with Customers Service and Manufacturing to obtain information related to customer account and orders. Apply applicable discounts, special rates, or credit terms to invoices.

  • Reviews all necessary information and compute charges.

  • Prepares itemized statements, bills, or invoices used for billing and bookkeeping purposes.

  • Prepare detailed invoices containing amount due, type of services performed, etc.

  • Compiles billing worksheets/Advanced Notification of Invoicing cost sheets to ascertain costs, work completed, or services provided.

  • Work as a team answering questions about the billing process and unique billing scenarios.

  • Performs other related duties (Job Costing etc) and participates in special projects as assigned.

  • Follow-up with customer service and sales to ensure invoicing occurs quickly and accurately. Therefore, no holds are present that would prevent invoicing.

  • Escalate issues immediately when invoicing will be delayed or negatively impacted.

  • Utilize various applications including: Access Order Accounting, Business Objects, SAP and Google apps

  • Performs other related duties and participates in special projects as assigned.

Required Skills

  • HS diploma or equivalent with 5-6 years of relevant administrative/operational support in manufacturing operations or office environment directly related to the duties of the job, OR demonstrated ability to meet the job requirements through a comparable number of years of work experience. Billing experience preferred. Additional education a plus.

  • Able to consistently apply applicable policies, procedures, regulations, and program objectives when carrying out the duties of the job.

  • Must have solid computer skills and knowledgeable of Microsoft Office software programs, spreadsheets or other programs specific to the job in order to complete job duties successfully.

  • Must have excellent oral and written communication skills to communicate effectively across departments when completing assignments.

  • Must have strong organizational skills with ability to manage tight deadlines and prioritize workload and make adjustment to meet business needs.

  • Strong attention to detail is required.

RRD is an EEO/AA including Vets and Disabled Employer

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