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Job Information

UnitedHealth Group Executive Assistant - Eden Prairie, MN in Eden Prairie, Minnesota

OptumServe provides health care services and proven expertise to help federal government agencies modernize the U.S. health system and improve the health and well-being of Americans.

We are searching for a highly qualified Executive Administrative Assistant responsible for providing highly responsive support a Senior executive as well as their broader team members as needed. As a member of the administrative team, this position is responsible for maintaining calendars, planning/coordinating meetings printing/copying, travel arrangements, expense reporting. The Executive Administrative Assistant will also have responsibilities for equipment ordering and set-up, software and office supply purchases and new hire onboarding/off boarding as needed.

This is a complex, fast pace working environment that requires an individual who is flexible, can multitask with attention to detail, is self-motivated and has excellent organization skills.

Primary Responsibilities:

  • Provide administrative support in a manner consistent with the highest level of performance and professionalism

  • Maintain and update calendars that are constantly changing with many competing priorities. This includes fielding all incoming scheduling requests, prioritizing the most urgent and sensitive matters and meetings, communicating with all parties, and ensuring that meetings are set up for success

  • Provide meeting logistics support including scheduling, coordinating with remote participants, material preparation, ensure audio visual and telecom needs are met, record minutes from meetings provide post meeting materials and distribution to attendees.

  • Meet frequently with leaders for proactive meeting support including preparations before critical meetings

  • Coordinate travel arrangements and provide organized resources (itineraries, agendas, meeting materials, etc.) for upcoming leader travel and meetings

  • Use various software including Word, Excel, PowerPoint, Visio to prepare presentations, reports, agendas and other communications

  • Maintain and distribute lists as needed (e.g., organization charts, email distribution list, contact, etc.

  • Work effectively as an integral member of a team of administrative professionals

  • Assist with requests for hardware, software applications and supplies within department standards and company procedures to meet business priorities

  • Support ad hoc request as determined by executives

  • Act as communication point for new technologies and initiatives being introduced by UnitedHealth Group IT

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

  • 5+ years of experience supporting c-suite level executives.

  • High School Diploma / GED

  • Ability to maintain integrity of sensitive/confidential information

  • Advanced experience in Outlook for complex calendar management, scheduling meetings, as well as PowerPoint, Visio, Word and Excel software

  • Experience working in a fast-paced, matrix organization

  • Experience managing multiple priorities with ever changing business needs while effectively prioritizing to meet deadlines and maintain a high quality of work

  • Experience working with onsite and telecommuter/remote team members

  • Exceptional attention to detail

  • Ability to represent the leaders supported as a trustworthy “proxy” when they are unavailable.

  • You will be asked to perform this role in an office setting

  • You will be asked to perform this role in an office setting or other company location

  • Employees are required to screen for symptoms using the ProtectWell mobile app, Interactive VoiceResponse (i.e., entering your symptoms via phone system) or a similar UnitedHealth Group approved symptom screener prior to entering the work site each day, in order to keep our work sites safe. Employees must comply with any state and local masking orders. In addition, when in a UnitedHealth Group building, employees are expected to wear a mask in areas where physical distancing cannot be attained

Preferred Qualifications:

  • 3 + years of experience creating and submitting expense reports

  • 3+ years of experience maintaining calendars and setting up meetings

  • 3 + years of making travel arrangements

  • Prior experience or knowledge of the health care industry and system.

  • Able to independently, drive work and prioritize work with minimal oversight and work closely and collaboration with teammates as needed

  • Excellent verbal and written communication skills in addition be a good listener

  • Provide accurate and timely information for the progress and completion of tasks

  • Proven ability to understand and adhere to operating procedures and practices

  • Takes accountability and ownership of tasks, performance standards and quality results

Optum, a part of the UnitedHealth Group family of businesses, continues to evolve and make a bigger impact through its extensive expertise in combining technology, data and people to create novel health care solutions and services across the globe. OptumServe is following suit by creating and delivering care that meets the health needs of active duty service members, veterans and their families. We're partnering with federal and state government agencies to meet the readiness and health needs of active duty military members and veterans by providing preventive health screenings and assessments to ensure that troops are ready to answer the call of duty. For those who want to intensify their impact in a career that brings together challenge, learning and growth, OptumServe is the right place to do your life's best work.(sm)

Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.

Job Keywords: Executive Assistant, Executive Admin, Administrative Assistant, Outlook, PowerPoint, Visio, Excel, Eden Prairie, MN, Minnesota