Brunswick Administrative Assistant - Facilities Department in Fond du Lac, Wisconsin
It is our people behind life’s passions who will make the big difference. If you are interested in becoming part of a company that delivers market leading products, driving your own career and working with brands committed to active lifestyles, then you’ve found your fit.
Have what it takes? Join us.
The Administrative Assistant provides administrative, clerical and project support to Mercury’s Facilities Engineering and Maintenance Services Department. The Administrative Assistant is responsible for ensuring the efficiency and smooth operations for the Facilities Department.
•Maintain department expense records, insuring accuracy of all submitted invoices and payments: tracking expenses against budget plans.
•Prepare, proof and edit documents, correspondence, spreadsheets and reports as directed ensuring accuracy and meeting all established deadlines.
•File and retrieve documents and reference materials using standard ILM practices.
•Answers and direct phone calls, take messages, and field/answer all routine and non-routine questions. Liaise with staff at all levels.
•Serve as office manager to include responsibility for office supplies, secure maintenance of office equipment, establish and maintain filing system, sort and direct mail, and maintain an accurate calendar. Providing high quality customer service using professionalism, confidentiality, and good judgment is required.
•Prepare, coordinate and organize meetings as required to include room reservations, notification to members, and distribution of meeting materials and minutes.
•Prepare and process monthly accounting reports.
•Enter requisitions and receive services using Oracle software. Act as Department administrator for Oracle Application systems – requisitions, receiving, projects, fixed assets, reports, training and discrepancy resolution. •Contact internal and external customers to verify accuracy of charges in monthly financial reports and budgets.
•Conduct independent solution seeking activities based on analysis. Take initiative, make recommendations to improve current systems.
•Prepare administrative reports, presentations, and other documents.
•Prepare travel arrangements as required.
•Other duties may be assigned.
Individual shall possess the knowledge and the following skills and abilities or be able to perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.
Associates Degree or Certification
3-5 years of administrative work experience
Ability to multi-task in a fast-paced environment
- Experience using Oracle software
We recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please still consider applying. Diversity of experience and skills combined with passion is a key to innovation and inspiration. Therefore, we encourage people from all backgrounds to apply to our positions. Please let us know if you require accommodations during the interview process.
Equal Opportunity Employer: Minorities/Women/Protected Veterans/Disabled
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#Brunswick Corporation - Mercury Marine
Brunswick Corporation (NYSE:BC) is home to the people behind life’s passions. Our company is made up of some of the world’s leading lifestyle brands in categories such as marine propulsion, boats, and parts and accessories. While we are family to 14,000 employees around the world, three divisions in 27 countries create a local environment, with our global headquarters in the Chicago suburb of Mettawa, IL.
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